10 Best Out of Office Message Examples (Auto-Reply Emails for Vacations and Holidays)

Setting up an out of office email reply is a great way to communicate expected delays to your clients and customers. Here is a look at some great auto-reply message samples that are simple and to the point. All of these will work perfectly for vacations, holidays, training, and business travel.

Out of Office and Limited Access to Email Example

[Greeting]

Thank you for your email message. I am going to be out of the office and will be back at (Date of Your Return). During this period of time, I will have very limited access to my email.

If you need immediate assistance, then please contact me on my cell phone at (your cell phone number).

Best,
[Your Name]

Vacation Auto-Reply Email Giving Alternative Contact Person

[Your Greeting]

I will be out of the office from ____ until ____.

For immediate assistance please contact:
(Contact Person)
(Email Address)
(Phone Number)

Regards,
[Your Name]

Out of Office Email with Specific Dates Example

[Greeting]

I will be out of the office starting (Starting Date) through (End Date) returning (Date of Return).

If you need immediate assistance during my absence, then please contact:
(Contact Person)
(Email Address)
(Phone Number)

Otherwise, I will respond to your emails upon my return.

Best Regards,
[Your Name]

Sample Email Reply for Vacations with Phone Number

[Your Greeting]

Thank you for your email. I am currently out of the office, and I do not have email access. I will be returning to the office on _______.

If you have an urgent matter, you may reach me on my personal cell phone:
(Cell Number)

Regards,
[Your Name]

Out of the Office this Week with Alternative Contact Email

[Greeting]

I will be out of the office this entire week.

For all urgent matters that need immediate assistance, then please contact:
(Contact Person)
(Email Address)
(Phone Number)

Thank you,
[Your Name]

Simple Automatic Email Reply Example

[Your Greeting]

I will be away from (Date of Leave) until (Date of Return).

For all urgent matters, you can contact:
(Contact Person)
(Email Address)
(Phone Number)

Thank you,
[Your Name]

No Specific Dates Out of Office Reply

[Your Greeting]

Thank you for your email. I am currently out of the office and not able to respond to your email personally.

For all urgent matters, please contact:
(Contact Person)
(Email Address)
(Phone Number)

Best,
[Your Name]

Standard Out of the Office Email Template

[Greeting]

I will be out of the office beginning on (Date of Leave) through (Return Date). For all time-sensitive matters, please contact (Contact Person) at (Contact Email Address). Otherwise, I will respond to your messages when I return to the office.

Thank You,
[Your Name]

Auto Reply Example with Alternative Contact Phone and Email

[Your Greeting]

Thank you for your email. Unfortunately, I am out of the office until (Return Date). If you need immediate assistance, please email (Contact Person) at (Contact Email Address). If not, then I will reply to your email after I return.

Kind Regards,
[Your Name]

Basic Out of the Office Autoresponder Example

[Greeting]

Thanks for your email. I will be out of the office on vacation until (Date).

If you need more immediate assistance, then you can reach out to:
(Contact Person)
(Email Address)
(Phone Number)

Thank You!
[Your Name]

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A few tips for crafting a great auto-response message.

• Include the contact information of an alternative person they can reach while you are gone.
• State when you are coming back in your autoresponder email.
• If you are an intermediary for several departments within your company, then consider including a short set of FAQs with contacts for each situation.

How to Use the Vacation Responder in Google Gmail

Setting up Automatic Replies in Microsoft Outlook